Accounts Payable & Payroll Specialist

Job Description

<h3>Job Description</h3><p>Job Description<p>Salary: 60,000- 75,000<br /><p>ACCOUNTS PAYABLE & PAYROLL SPECIALIST</p><p><br /></p><p>Team: Administration</p><p>Reporting to: Director of Administration<br /></p><p><br /></p><p>The Role</p><p>Accurate Network Services is on the hunt for detail-oriented, and dependable Accounts Payable and Payroll Specialist to join our team in our Edmonton office! The ideal candidate will provide a professional and welcoming front-of-house presence, fostering positive relationships with clients, vendors, and internal staff, while primarily overseeing accounts payable and payroll functions to ensure efficient day-to-day financial operations. If you thrive in a collaborative and service-oriented environment with a passion for all things finance, Accurate is the place for you! Did I mention <em>FUN</em>? Move aside, stuffy and rigid Managed Service Providers! We pride ourselves on offering a team-first, collaborative culture with lots of personality, and welcome applicants who are committed to those values. Sound like <em>YOU</em>? If so, look no further for your next role!</p><p>This newly created position offers significant potential for career advancement: as the successful candidate will help define and expand the scope of the accounts payable and payroll processes within our organization, with opportunities to further develop skills in accounting and finance.(Optional)</p><p></p><p>Key Responsibilities</p><ul><li>Receive, verify, and process incoming invoices for approval and payment and ensure coding aligns with budgets and internal financial policies.</li><li>Prepare and execute payment runs (EFTs, wires, cheques) in accordance with payment terms and cash flow guidelines.</li><li>Maintain accurate vendor records and contracts in Accurates systems (QuickBooks and Autotask), onboard new vendors, and respond promptly to vendor inquiries.</li><li>Build trust with vendors through timely payments and clear communication.</li><li>Track and reconcile company credit card transactions and employee expense reports, ensuring receipts and coding are complete. Monitor spending and flag <span >unusual/unauthorized</span> expenses.</li><li>Maintain product and inventory records in QuickBooks and Quote Manager. Track purchase orders, reconcile physical inventory in collaboration with the Procurement Advisor, and flag discrepancies proactively.</li><li>Collaborate with the Finance Team to ensure month-end close processes are not delayed by outstanding AP items. Provide support to other admin or accounting team members during busy periods.</li></ul><ul><li><ul><li>Work with Director to monitor cash flow</li><li>Monitor aging reports and cash requirements</li><li>Reconcile payments and expenses with bank transactions on a weekly basis</li><li>Manage and maintain AP email inbox</li></ul></li></ul><ul><li>Prepare and process bi-weekly payroll in Dayforce, including new hires, salary adjustments, vacation, wellness time, and other deductions or benefits in compliance with Government regulations and company policies.</li><li>Enter journal entries in QuickBooks for payroll and employer-paid benefits.</li></ul><ul><li>Collaborate with HR and Admin to coordinate employee onboarding, including access setup and equipment tracking. Ensure proper documentation and account deactivation for offboarding.</li><li>Process Accounts Payable transactions with accuracy and efficiency</li><li>Administer payroll in compliance with Government regulations and company policies</li><li>Prepare and reconcile Accounts Payable reports using Microsoft 365 applications</li><li>Maintain organized records and support audits as required</li><li>Collaborate with internal teams to resolve discrepancies and ensure smooth operations</li></ul><p></p><p>The Qualifications</p><p>Youll be a good fit for this role if you have the following traits and qualifications:</p><p></p><ul><li>Warm, professional demeanor with strong relationship-building skills</li><li>Highly attentive to detail and proactive in anticipating (business?) needs</li><li>Proficiency in Microsoft 365 (Outlook, SharePoint, Word, Excel, Teams)</li><li>Proficiency in QuickBooks online</li><li>Minimum 2-3 Years experience in an accounts payable and/or payroll position, preferably in a service-oriented environment</li><li>Knowledge and understanding of payroll regulations, remittances, and reconciliation processes</li><li>Familiarity with Dayforce and Autotask is considered an asset</li><li>Valid drivers license</li></ul><p></p><p>Educational Requirements</p><p></p><ul><li>Diploma or Degree in Accounting, Finance, Business Administration, or a related field</li><li>Additional certifications such as Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) are considered a strong asset</li></ul><p></p><p>Why Work Here?</p><p>We offer competitive salaries, health and wellness benefits (including a health spending account), a fitness allowance, and flexible hybrid work optionsbut so do a lot of other companies. What makes Accurate stand out from the herd?</p><p></p><ul><li>We value your personal and professional growth! To prove it, we offer generous professional development allowances, and youll have the opportunity to grow upwards in your career.</li><li>Youre not a cog in a giant, immoveable, unthinking machine. At Accurate, your voice is valued and your ideas can be put into motion.</li><li>Lifes too short to work with people you dislike! We focus on building a diverse crew of caring and talented people, and we stay connected through social events worth writing home about.</li><li>Did I mention <em>FUN?! </em>We value laughter, connection, and a team-first environment and are committed to executing those values each and every day at Accurate!</li></ul><p></p><p>About Us</p><p>Accurate Network Services Inc. is an IT Managed Services Provider serving Edmonton and Calgary. Our mission is to use Accurate as a platform to better the lives of the people we work with. Through collaborative partnerships with our clients, employees, vendors, and surrounding communities, we believe we can achieve that. Weve been living out our vision for over 15 years, growing from a one-man-shop to the 50+ person organization we are today. Weve proud of the boutique service we offer our clients, providing service so good its actually worth talking about! The majority of our business growth is the result of word-of-mouth referrals.</p><p></p><p>Join our team and build something special with us!</p><p><br /></p><p><em>We would like to thank all applicants for their interest; however, only selected candidates will be contacted for an interview.</em></p></p></p>