Data Processing Coordinator (Grant-Funded Opportunity)

Job Description

<p><h3>Data Processing Coordinator (Grant-Funded Opportunity)</h3>
<p>Carleton University invites applications for the Data Processing Coordinator position for the FUSION project. The role is a grant‑funded appointment within the Teaching Excellence and Innovation department.</p>
<p>Job Number: J1125-0086<br/>Job Type: Grant Appointment<br/>Job Category: Administrative<br/>Number of Positions: 1<br/>Hours Per Week: 35<br/>Salary: 34.07 CAD per hour<br/>Assignment Duration: 12 January 2026 – 30 October 2026<br/>Closing Date: 27 November 2025</p>
<h3>Responsibilities</h3>
<ul>
<li>Validate and clean data, managing an MS Excel database.</li>
<li>Perform data entry, transcription, and analysis.</li>
<li>Generate reports and submit completed data reports to the project funder.</li>
<li>Ensure compliance with data security and privacy regulations.</li>
<li>Assist with processing transactions, streamline workflows, and support data‑related processes.</li>
<li>Conduct quality checks, identify and correct errors, discrepancies, or missing information.</li>
<li>Maintain data security: backups, destruction of obsolete files, and secure handling of documents.</li>
</ul>
<h3>Qualifications</h3>
<ul>
<li>Ability to master custom data entry systems, including systems developed in‑house and systems supplied by the project funder.</li>
<li>Detail‑oriented with an analytical mindset.</li>
<li>Strong oral and written communication skills and demonstrated decision‑making, organizational, and time‑management skills.</li>
<li>Excellent MS Excel skills.</li>
<li>Knowledge of confidentiality requirements and associated ethical guidelines.</li>
</ul>
<h3>Education and Experience</h3>
<ul>
<li>Post‑secondary education in information systems or a related field.</li>
<li>Experience with data entry in Excel – preference for extensive MS Excel experience.</li>
<li>Experience with sorting, organizing, and maintaining database integrity and security.</li>
<li>Experience taking appropriate security precautions when handling personally identifiable data.</li>
<li>Experience in a higher education setting is an asset.</li>
</ul>
<h3>HR Note</h3>
<p>Equivalencies will be considered. Applicants may be required to complete an employment test. Selected candidates will be requested to contact the Human Resource Advisor for accommodation requirements. Carleton University is strongly committed to fostering diversity within its community and welcomes individuals who contribute to the diversification of the university, including women, visible minorities, First Nations, Inuit, Métis peoples, persons with disabilities, and persons of any sexual orientation or gender identity and expressions.</p>
<h3>Health and Safety Requirements</h3>
<p>Work is regularly required on campus in person; the position may require temporary remote work during public health emergencies. Remote work arrangements will be discussed with the direct manager. All University policies and directives, including the setup of a safe and confidential workspace, must be followed. All Carleton property (intellectual and other) must be safeguarded.</p></p>
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