Finance and Operations Coordinator

Job Description

ORGANIZATION OVERVIEW
Surrey Hospitals Foundation is the official health care foundation individuals and families residing in Surrey and the surrounding Fraser Valley communities.

Thanks to donors' generosity, we help fund every one of our region's major health facilities, including Surrey Memorial Hospital and the Jim Pattison Outpatient Care and Surgery Centre. We also support and fund the Czorny Alzheimer Centre and many specialized community programs for newborns, children, adults, and seniors. Our Surrey healthcare campus provides health care for every stage, from birth to the end of life.

To learn more about us, please visit Surrey Hospitals Foundation .

We acknowledge that we operate, live and work on the traditional territories of the Semiahmoo, Katzie, Kwantlen, Kwikwetlem, Qaywavt, Tsawwassen First Nations and Metis Nations.

JOB SUMMARY
Reporting to the CFO, you will be the first point of contact and a welcoming face for our visitors and donors, while supporting the Finance & Operations team with a wide range of administrative and financial responsibilities. This role combines front-line reception duties with behind-the-scenes support in finance, gift processing, database administration, and office coordination.

With strong organizational skills, attention to detail, and the ability to manage multiple priorities, the Finance & Operations Coordinator plays a pivotal role in ensuring the smooth day-to-day operations of the Foundation and in supporting our mission to bring life-changing health care to residents south of the Fraser.

RESPONSIBILITIES

Finance & Operations

• Maintains inventory and track funding for projects and requests using spreadsheets, financial reports and databases;
• Prepares funding letters, MOUs, LOIs, and correspondence related to funding, including follow-up on impact reports;
• Compiles funding and grant applications and provide support to granting committees;
• Reviews and log Requests for Funding, code and process disbursement invoices;
• Performs accounting tasks including accounts payable and receivable, bank reconciliations, journal entries and prepare periodic reconciliations for fund balances;
• Prepares and submits required government filings (e.g., GST/HST, PST, Gaming Reports) as required.

Gift Processing and Reporting

• Processes gifts accurately within Raiser's Edge, including proper general ledger coding, appeal, campaign, and funds and solicitation codes;
• Maintains donor and sponsor records, including contact, engagement history, gift history and other information;
• Generates and distributes tax receipts in accordance with Canada Revenue Agency guidelines;
• Assists in reconciling donation and financial data between accounting systems and Raiser's Edge.

Office Administration and Reception

• Welcomes Foundation guests and donors by greeting them, in person or on the telephone and answering or directing inquiries at reception desk;
• Monitors and responds to main email inbox and/or forwards to the appropriate person;
• Oversees incoming and outgoing mail and courier services;
• Manages Fraser Health requests: issuing maintenance, housekeeping or IT requisitions, security liaison;
• Provides administrative project support to other Foundation departments as needed.

EDUCATION AND EXPERIENCE

• Bachelor's degree or diploma in Accounting, Finance, Business Administration, or a related field an asset;
• Minimum of 2 years of professional experience in a finance-related role, demonstrating practical application of accounting principles and financial management;
• Proficiency in accounting software (e.g., Sage 50, QuickBooks) is an asset;
• Experience with Raiser's Edge CRM, particularly in gift records and processing, is an asset;
• Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook), facilitating efficient reporting, analysis, and communication;
• Familiarity with non-profit accounting practices is an asset, adding value to financial operations and ensuring compliance with relevant regulations.

SKILLS & ABILITIES

• Strong organizational skills and ability to manage multiple priorities under tight deadlines;
• Excellent written and verbal communication skills with a donor-first, service-oriented mindset;
• Demonstrated accuracy and attention to detail in handling financial data;
• Ability to work both independently and collaboratively as part of a team;
• Commitment to the mission and values of Surrey Hospitals Foundation.

WORKING CONDITIONS
This is a Full-Time position based out of theSurrey Hospitals Foundation office located at Surrey Memorial Hospital.

SALARY
$55,000 to $65,000

WHAT WE HAVE TO OFFER

Our total compensation package includes:

• Competitive salary to commensurate with your experience and skills;
• Excellent benefits through the Fraser Health plan, including extended health, dental, disability and life insurance;
• Great Work Culture and Professional Development;
• Participation in the British Columbia Municipal Pension Plan;
• Additional time off with our nine-day fortnight program and;
• Four weeks of vacation to start.

Surrey Hospitals Foundation actively encourages all qualified individuals to apply, including those with historical and/or current barriers to equity. We are committed to upholding and fostering diversity, equity, and inclusion in our workplace and strive to reflect in our team the diversity of the region that we and our health care facilities serve. We value the contributions and experiences that each person brings and welcome those who can further contribute to the rich diversification of knowledge and skills at our Foundation.

If you face any barriers to employment and/or require accommodations during the recruitment process, please feel free to contact our People and Culture team in confidence.

APPLICATION PROCESS
If you are interested in this career opportunity, please submit your application online by Friday, September 26, 2025.

We thank all applicants for their interest in this role. However, only candidates under consideration will be contacted directly.
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