Legal Administrative Assistant

Job Description

<p><strong>Role:</strong> Legal Administrative Assistant</p><p><strong>Location:</strong> North York (4 Days In-Office)</p><p><strong>Length:</strong> 2 Month Contract (Potential for Extension)</p><p><strong>Rate:</strong> $25-27/hour</p><p><br></p><p><br></p><p><strong>Job Summary:</strong></p><p><br></p><p><br></p><p>Hays has partnered with a leading global retail company based in North York, ON. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our legal team with day-to-day administrative and claims-related tasks. This candidate will be required to work in-office 4 days per week.</p><p><br></p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><br></p><ul><li>Receive and review incoming legal claims and expense reports.</li><li>Analyze 3-6 claims daily, extract key information, and forward to appropriate teams (e.g., Atlanta group, litigation, or general liability).</li><li>Identify and contact relevant individuals to gather supporting documentation for claims.</li><li>Follow up on outstanding documentation and ensure timely submission.</li><li>Translate documents as needed and maintain accurate filing of printed claim records.</li><li>Manage expense reporting through Concur.</li><li>Provide calendar management support for lawyers, as needed.</li><li>Assist with financial tracking and basic invoicing tasks.</li><li>Support ad hoc administrative tasks and contribute to team operations as required.</li></ul><p><br></p><p><br></p><p><strong>Qualifications:</strong></p><p><br></p><p><br></p><ul><li>3-5 years of administrative experience, preferably in a legal or professional services environment.</li><li>Proven ability to handle confidential information with discretion.</li><li>Strong attention to detail and ability to learn quickly.</li><li>Proactive, adaptable, and willing to take initiative in a team setting.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Teams.</li><li>Experience with TeamConnect or similar legal case management software is an asset.</li><li>Excellent organizational and time management skills.</li></ul>