pre construction coordinator

Job Description

<p><strong>Title: Pre-Construction Coordinator</strong></p><p><strong>Reports To:</strong> Production Manager & Sales Manager</p><p> <strong>Salary:</strong> $70,000 - $85,000 per year</p><p> <strong>Hours:</strong> Monday to Friday, 8:00am - 4:30pm (+3 weeks vacation)</p><p> <strong>Benefits:</strong> 3% RRSP Match, Health Spending Account ($300), Health & Dental Plan, Disability & Life Insurance, Paid Time Off</p><p><br></p><p><br></p><p><strong>Summary of Position</strong></p><p><strong>The Pre-Construction Coordinator</strong> is responsible for managing all aspects of the estimating and the pre-construction process to ensure each project moves smoothly from design to construction. This role gathers pricing from trade partners and vendors, prepares accurate budgets, coordinates pre-construction activities and documents, and supports the transition of projects to the production team.</p><p>You will work closely with the Sales and Design teams to ensure a complete handover package to production and accurate estimate, while maintaining Rusch Design Build's standard of excellence for quality, accuracy, and collaboration.</p><p>This position requires a highly detail-oriented, analytical, and organized individual who thrives in a team-based environment and takes ownership of pre-construction systems and communication.</p><p><br></p><p><br></p><p><strong>Position Requirements</strong></p><ul><li>Strong communication, organization, and coordination skills with <strong>exceptional attention to detail</strong>.</li><li>Positive, solutions-focused attitude and strong sense of accountability.</li><li>Leadership qualities that inspire teamwork and trust across departments.</li><li>Extensive knowledge of residential building and renovation methods, materials, and techniques.</li><li>Strong understanding of all major trades and their scopes of work.</li><li>Ability to read and interpret blueprints, plans, and specifications accurately.</li><li>Proven problem-solving and critical-thinking skills.</li><li>Valid driver's license and good driving record.</li><li>Proficiency in <strong>Buildertrend, Excel, Word, and Outlook</strong>.</li><li>Knowledge of basic accounting principles.</li><li>Professional, knowledgeable, and courteous client and trade partner communication.</li><li>Commitment to Rusch Design Build's culture and standards of excellence.</li><li>Availability for occasional company functions outside regular working hours.</li><li>Excellent time management and ability to manage multiple projects simultaneously.</li><li>Demonstrated accuracy in estimating costs, preparing budgets, and tracking revisions.</li><li>Ability to uphold project timelines and budgets while ensuring quality and completeness.</li><li>Contribution to developing and refining <strong>Standard Operating Procedures (SOPs)</strong> within the pre-construction department.</li></ul><p><br></p><p><br></p><p><strong>Responsibilities and Duties</strong></p><p><strong>Estimating / Pre-Construction</strong></p><ul><li>Review plans, structural details, and specifications to prepare accurate material and labor estimates.</li><li>Collaborate with Design and Sales to understand full project scope and budget objectives.</li><li>Gather and track pricing from trade partners, suppliers, and vendors per project scope.</li><li>Perform detailed material take-offs and calculate labor requirements.</li><li>Prepare budget and cost breakdowns for client presentations and internal reviews.</li><li>Track and update estimate revisions as design evolves.</li><li>Identify areas for value engineering and communicate recommendations to Sales and Design.</li><li>Flag design selections or specifications outside of budget targets.</li><li>Ensure pricing aligns with project profitability goals and production feasibility.</li><li>Prepare and manage <strong>Request for Proposal (RFP)</strong> packages and track submissions.</li><li>Coordinate and schedule <strong>trade walkthroughs</strong> for project pricing.</li><li>Manage RFP tracking logs, follow-ups, revisions, and responses.</li><li>Support Design in writing, reviewing, and editing detailed specifications.</li><li>Maintain active communication with vendors and trade partners throughout pre-construction.</li><li>Evaluate new trade partners and vendors, ensuring documentation and compliance are complete prior to job start.</li><li>Maintain and update trade bank to keep Rusch Design Build competitive.</li><li>Prepare the <strong>Construction Agreement</strong> and complete the "Construction Document Package" for client authorization once final budgets are confirmed.</li></ul><p><strong>During Construction</strong></p><ul><li>Support the Production team with estimating assistance for significant change orders.</li><li>Provide clarification and support during project startup and execution.</li><li>Participate in site or coordination meetings as needed to ensure estimating accuracy and continuity.</li><li>Respond promptly to internal communication platforms (e.g. Slack, Buildertrend) regarding pre-construction or cost-related updates.</li></ul><p><strong>Post-Construction</strong></p><ul><li>Participate in <strong>Job Debriefs</strong> (1-2 months post-project) to evaluate performance, accuracy, and lessons learned for continuous improvement in pre-construction processes.</li></ul><p><strong>Marketing and Representation</strong></p><ul><li>Represent Rusch Design Build professionally in all interactions with clients, trades, and the community.</li><li>Promote the company's values and reputation - "Every act is a marketing act."</li></ul><p><br></p><p><br></p><p><strong>Performance Expectations</strong></p><ul><li>Manage multiple projects in the design/pre-construction stage with precision and accountability.</li><li>Maintain comprehensive, organized documentation and communication throughout all project stages.</li><li>Consistently meet Rusch Design Build process milestones (budget reviews, trade walkthroughs, construction starts).</li><li>Contribute to continuous improvement of pre-construction systems and estimating accuracy.</li><li>Demonstrate the <strong>C-style DISC traits</strong> - conscientiousness, accuracy, structure, and consistency - essential for maintaining Rusch's quality standards.</li></ul><p><br></p><p><br></p><p><strong>Acknowledgement</strong></p><p><em>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member. Duties, responsibilities, and activities may change.</em></p>