Project Accountant

Job Description

Join to apply for the Project Accountant role at Bousfields Inc.

Join to apply for the Project Accountant role at Bousfields Inc.

We are a thriving interdisciplinary team of planners, urban designers and community engagement specialists. We have evolved through the diversity and complexity of our projects and the capabilities and experiences of the people who work here. We have grown through our in-depth understanding of policy process and industry best practices. Big or small, our projects range from residential to institutional and commercial.

We collaborate with team members of different disciplines, challenged every day by the diversity and impact of the work we do. This ensures that our clients receive the highest quality of service. Applications are approved. Visions are realized. Communities are informed. Projects move steadily forward with maximum efficiency, creativity, and a success rate that makes us all proud.

We are looking for a Project Accountant for our Toronto office, that has 4+ years of experience, to join our collaborative planning consulting firm. This is hybrid role, a minimum of 2 days per week in-office.

About You

You are a highly organized and detail-oriented project accounting professional looking to take on a multi-faceted role that works with the Director of Finance and Operations to ensure compliance with accounting standards, handling a variety of day-to-day project accounting-related reports and tasks within the firm. You have intermediate level experience (4+ years) with client billing and project management. You are solution oriented and a critical thinker, with excellent communication skills. You enjoy collaborating cross-functionally as this role will liaise with a range of internal staff at all levels and external clients and vendors.

What you will be doing

• Provide solid support in project financial management to project managers throughout the project life cycle phases (Initiation, Planning, Execution, and Closing).
• Set up new projects with proper project structure in the financial system based on project initiation form, contract terms, and other supporting documents, maintaining accurate project information in the financial system.
• Collaborate with project managers and serve as the primary finance contact for clients.
• Follow up with clients via email and phone on outstanding receivables in a professional manner, effectively addressing client concerns to ensure timely collection.
• Assist project managers with forecasting, resource planning, and contract compliance, while maintaining and updating project budgets as necessary.
• Code file, enter and post consultant and disbursement invoices.
• Invoice clients on a monthly basis, liaising with project managers to prepare and distribute draft invoices internally and final client invoices.
• Work with project managers to resolve issues with sub-consultant or client invoices and budget discrepancies and prepare backup and reconciliations where needed.
• Proactively provide insights to improve project performance and streamline processes.
• Proactively provide recommendations for improving accuracy and efficiency in project billing and reporting.
• Maintain appropriate documentation on communication with clients and status of receivables.
• Monitor Work in Progress (WIP)and ensure accurate revenue recognition.
• Prepare monthly reconciliation between billing and accounting systems.
• Liaise with HR to follow up on timesheet completion and ensure posting of time is completed.
• Act as a back-up for other accounting functions, including, but not limited to accounts payable, expense management, HST preparation and general bookkeeping.
• Assist with the year-end preparation, and the year-end external review.
• Other duties as required.

What makes you the right fit for the role

• Minimum of four years in a project accounting role at a consulting, architectural, accounting, engineering, law firm or other organization that invoices clients based on time inputs.
• Strong financial analysis skills with solid understanding of project accounting principles, revenue recognition, and budgeting.
• Strong written and verbal communication skills, with the ability to interact confidently with clients and non-financial staff.
• Highly organized, detail-oriented, and able to manage multiple deadlines in a fast-paced environment.
• Proficiency in accounting software (QuickBooks, BillQuick/CORE or similar ERP/project accounting systems).
• Proficiency in MS Office 365 applications, with advanced Outlook, Excel, PowerPoint, Word, and Adobe Acrobat skills.
• Bachelor’s Degree in Finance/Accounting/Business and/or relevant experience.
• CPA designation is an asset.
• Sense of responsibility, integrity, and confidentiality.
• Excellent time management skills and ability to multi-task.
• Enjoys working collaboratively in a team setting, while also taking the initiative to implement better practices and recommend value-added changes independently.
• Ability to work with a high level of autonomy as well as in a team.
• Flexibility to support business needs from time to time outside of regular scheduled hours as needed.

If this sounds like you, and you are interested in this position, we’d like to hear from you. Email us using subject: Bousfields Project Accountant, with your resume and an introduction of who you are to careers@bousfields.ca. If we think you might be a good fit for our team, we’ll get in touch and set up a time to meet in-person.

Please note, only those selected for an interview will be contacted.

Bousfields is an equal opportunity employer which values diversity in the workplace. We are happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Architecture and Planning

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