Project Coordinator- Hamilton

Job Description

Job Summary

This position requires a highly organized and detail-oriented individual who can thrive in a fast-paced, high-pressure environment. The Project Coordinator will be responsible for coordinating various administrative tasks, ensuring smooth communication between all stakeholders, and assisting in the overall management of the project.

Responsibilities

• Assisting with major construction projects, including liaising with architects, consulting engineers, and subcontractors.
• Being an ambassador of the company both internally and externally.
• Adhering to SKYGRiD’s Site Policy & Procedures Manual and document management processes.
• Assisting with the maintenance of project files and preparation of reports.
• Utilizing SKYGRiD’s or the client’s project management system (e.g., Viewpoint) to complete all project administration.
• Updating project schedules as directed by the project manager and superintendent.
• Logging, reviewing, and processing all shop drawings.
• Logging, processing, and issuing all site instructions, change notices, and RFIs.
• Issuing contracts and purchase orders as directed by the project manager.
• Tracking the labor force in collaboration with site superintendents.
• Assisting in creating a schedule and labor plan for the project.
• Learning to prepare budgets, forecasts, and manage scope and contract changes to reduce risk.
• Assisting the project manager in providing monthly status reports regarding cost forecasts, schedules, and cash flows.
• Working with the accounting department to ensure project accounting is accurate and timely.
• Assisting the project manager in the monthly progress application process.
• Handling all facets of project close-out, including archiving documents, maintaining and managing warranty manuals, addressing deficiencies, coordinating warranty work, and obtaining “as-built” drawings from sub-trades.
• Participating in basic site requirements.
• Researching and resolving drawing interpretation problems, conflicts, interferences, and errors.
• Presenting design discrepancies to design consultants for resolution and preparing necessary documentation.
• Coordinating and assigning work to subcontractors and attending job site meetings.
• Logging meeting minutes as required by the project manager.
• Assisting in securing new work by participating in proposals and presentations.
• Liaising with building authorities and regulatory agencies.
• Participating in tender closings.
• Performing additional assignments as directed by the supervisor.
• Managing and tracking design documentation, submittals, and alerting team members of risks related to potential delays.
• Preparing, issuing, and monitoring RFIs.
• Facilitating effective communication between the design team and construction team.
• Providing assurance that construction activities are performed in accordance with written and approved policy, standards, programs, and applicable procedures.
• Providing and ensuring the effectiveness of the liaison function between field trades and design engineers for problem resolution and information flow.
• Coordinating all site procurement activities, including validation of material specifications, preparation of purchase requisitions, material tracking, and ensuring traceability of materials when installed in the field.
• Maintaining high standards related to final product quality.
• Identifying and analyzing punch items and following up on their completion.
• Performing regular field tours to check work progress and meet with project site personnel.
• Onboarding new trade employees, ensuring proper orientation and training has been received prior to work assignment.
• Spending 80% of time in the site office and 20% of time in the field.

Job Requirements

• A construction-related degree or equivalent combinations of technical training and/or related experience.
• Minimum of 4 years of construction experience.
• Understanding of corporate and industry practices, processes, standards, and their impact on construction projects.
• Ability to predict problems before they develop.
• Knowledge of various construction disciplines, safety regulations, scheduling, cost control, quality control, engineering drawings, and other documents.
• Good communication and interpersonal skills.
• Enthusiasm for challenges and new initiatives.
• Proficiency in Office and Project Management software (e.g., MS Office/Project).
• A valid driver’s license and vehicle would be beneficial.