Transaction Coordinator

Job Description

Job Description

Job Description

We are looking for an individual who is organized, helpful, EXTREMELY detail-oriented, and learning-based. Working with our brokerage, you will bring your dynamic personality, consultative spirit, and desire for excellence to everything you do. You will manage our real estate transactions from pending to closing.

In this role, you’ll ensure trades are inputted/distributed/signed, assist with legal correspondence, prepare commission statements, follow up on closing status, and ensure all documents are in compliance for closing.

Applicants should enjoy helping people and continually learning how to streamline processes. This person will relish the opportunity to take on greater responsibilities, be eager to demonstrate their ability to push the brokerage closer to achieving its goals, and be deeply committed to the brokerage’s success. As you succeed in this role, there may be upside opportunities for growth, increased responsibility, and income.

Compensation:

• $50,000 - $55,000 salary 
• Employee health benefits
• Two weeks vacation

$50,000 - $55,000

• Input transaction information to create trades using Lonewolf
• Input transactions, opportunities, and commissions into KW Command
• Track transaction activities
• Ensure file compliance and timely follow-up for missing items
• Send trades to realtors for approval and signature
• Send out legal correspondence to client solicitors in relation to the purchase or sale 
• Obtain and distribute solicitor information for trades
• Create and distribute the commission statement and invoice
• Create offers and related documents as needed
• Broker load listings for TRREB MLS Board
• Work with realtors to understand the transaction and listing process
• Manage post-closing systems
• Issue deposit receipts to all parties 
• Complete deposits at banking institutions and maintain receipts 
• Arrange a courier service as needed
• Assist with office logistics

• Strong written and verbal communication skills
• Exceptional organizational and project management abilities
• Learning-based mindset
• Strong consultative and customer service skills
• Service-oriented attitude
• Tech-savvy; up to date with modern office tools and able to learn new systems quickly
• Ability to multitask and prioritize daily workloads while managing multiple projects simultaneously
• Strong critical-thinking skills
• Ability to work independently in a fast-paced environment
• Highly detail-oriented and able to complete a large volume of tasks accurately
• Comfortable handling strong personalities
• Thorough, organized, and loves to-do lists
• Experience with Lonewolf is an asset
• Accounting experience is an asset

As the largest real estate franchise in the world, our exponential growth is driven by our commitment to delivering value to our associates. We believe our associates are the key to our success, not the other way around. As a result, more real estate professionals than ever are choosing Keller Williams Empowered. We support business growth through education, coaching, technology, culture, and wealth-building opportunities.

Office Location: 120 Jevlan Drive, Vaughan, ON